Accounting Specialist

Nikkiso Clean Energy & Industrial Gases is a leading provider of cryogenic pumps heat exchangers process systems services and solutions for the LNG and industrial gases industry. We are a subsidiary of Nikkiso Company Ltd a leading industrial manufacturer headquartered in Tokyo Japan with over $1.5B in annual revenue 8000 + employees worldwide and publicly traded on the Tokyo Stock Exchange.

Nikkiso Cryogenic Services (NCS) is an industry leader in the provision of services to the industrial gas and air separation industries enhanced oil recovery operations marine clean energy and alternative fuels markets. Boasting a vast portfolio of innovative solutions cutting-edge technology and expert services the company stands tall as a go-to service provider for a wide range of clients. The company has carved a niche for itself in the market with its consistent delivery of top-tier services that are tailored to meet the specific needs of each industry. Our products have been instrumental in enabling customers to realize safer greener and more sustainable operations. From liquefied natural gas (LNG) systems to industrial gas equipment every product is designed and manufactured with the utmost consideration for safety and environmental sustainability.

Nikkiso Cryogenic Services is not just a leading service provider to a range of industries but also a champion of safer greener operations. Its products and services are designed to meet the dual objectives of operational efficiency and sustainability helping clients achieve their goals while minimizing environmental impact.

Summary/Objective

Under the supervision of the Manager Accounting the Accounting Specialist will primarily focus on handling all accounts payable (A/P) duties for NCS in the U.S. This will include daily bi-weekly and monthly requirements for Customer Center and vendor interface internal and bank postings auditing research approvals payments follow-ups and so forth.

Essential Functions/Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ensure all invoices are paid in a timely and accurate manner.
• Print all emailed and open all U.S. mailed vendor invoices transitioning vendors as needed to use the correct US mailing address and email for submittal of their invoices.
• Post bank transactions and fees.
• Post general bank account and operating bank account analysis fees.
• Print checks mail them and file the documents.
• Enter vouchers and ROI into the ERP system and then facilitate approval of location vouchers.
• Post ADP G/L voucher.
• Post cash receipt for funding on payroll and payments.
• Print credit card statements and reconcile each employee credit card statement to expense report(s).
• Research ACD A/R aging report and enter invoices into the ERP.
• Review A/P aging and unentered vouchers/ROI for needed payments.
• Follow up with locations on receipt of goods (ROGs).
• Scan any vendor invoice that is a drop shipment to service center location for ROG and customer invoicing.
• Research outstanding vendor checks.
• Review and research the Purchase clearing report for vendor invoices or ROG cleanup that may be required.
• Review vendor vouchers for sales tax that should be short paid or should be paid but was not charged.
• Reply to all vendors asking for payment status and review all vendor statements for missing invoices.
• Review vendor invoices for Capex requirements and to ensure Delegation of Authority was followed.
• Ensure vendor prepayments get liquidated when complete goods/service invoice is received.
• Review Verizon to ensure all charges are proper invoicing Canada for Verizon charges.
• Review UPS and FedEx for personal shipments needing invoiced to employees.
• Keep A/P filing up to date.
• Assure compliance with IRS by advising on Use Tax when NCS U.S. locations do not process documents correctly with vendors.
• Performing research and analysis as required.
• Ensuring compliance with financial guidelines company policies and JSOX internal control requirements.
• Adhere to company finance and NCS policies and practices.
• Engage in ongoing educational opportunities to update and increase job knowledge.
• Support QMS requirements in areas of responsibility for conformance with state and federal regulations.
• Promote Customer Focus throughout the organization.
• Other duties as assigned.

Competencies

• Microsoft Office Skills: Excel proficiency Word PowerPoint
• Detail-orientation
• Organization skills
• Self-motivation
• Accuracy
• Analytical skills
• Results-driven
• Customer focus
• Aptitude for math
• Ability to learn new systems processes and duties
• Flexibility with work responsibilities
• Ability to juggle many different tasks
• Communication skills – verbal, listening, written
• Teamwork

Education and Experience

• High school diploma.
• 1-2 years’ experience in office environment with manufacturing environment preferred.
• Experience with an ERP system preferred.

The competencies listed above are typically acquired through the levels of education and experience listed. An equivalent combination of education and/or experience that provides an applicant with the listed knowledge skills and abilities required to perform the essential functions of the job may be accepted.

Work Environment

• Work primarily in a Service Center office environment in Pittsburgh PA.

Physical Demands

• Stand walk sit talk hear type and write.
• Reach with hands and arms bend stand on a stool or climb and use fingers and hands to feel objects tools or controls.
• Use standard office equipment such as computers smart phones printers photocopiers etc.
• Lift files and open desk drawers and filing cabinets.

Safety

• Complete safety training requirements.
• Participate in other training as directed by the company or manager.
• Wear Nikkiso approved PPE as needed.

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee for this job. Duties responsibilities and activities may change at any time with or without notice.

Equal Opportunity Employer/Veterans/Disabled

Nikkiso CE&IG is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin or protected veteran status and will not be discriminated against on the basis of disability.